CNAPY - Inventory Management System
Privacy Policy
This system is an internal tool used by authorized Texas school district staff to manage inventory and purchasing. This policy explains what information we collect and how we use it.
What we collect
We collect only what is needed to run the system:
- Your name, username, email address, and role
- Your district affiliation
- Records of actions you take in the system (requests, approvals, purchases)
- System activity logs for accountability purposes
We do not collect student information, payment data, or any sensitive personal identifiers.
How we use it
Your information is used only to operate the system — to authenticate your account, process inventory requests, send status notifications, and maintain accurate records. It is not used for advertising or sold to anyone.
Who can see it
Only authorized system administrators and staff can access your information. District users can only see data for their own district. Data may be disclosed if required by Texas law or a valid legal order.
Security
Passwords are stored securely using industry-standard hashing. Access is role-based and all significant actions are logged. We apply reasonable measures to protect your data.
Retention
Your data is kept for as long as your account is active and as required by applicable Texas records retention rules. You may request deletion of your personal data by contacting your district's system administrator.
Your rights
Under Texas law, you may request access to, correction of, or deletion of your personal data. To submit a request, contact your district's system administrator.
Changes
We may update this policy from time to time. The effective date at the top of this page will reflect the latest version.
Contact
For privacy questions, contact your district's system administrator or the designated CNAPY system contact.
This system is operated for Texas school districts in accordance with applicable state and federal law, including the Texas Data Privacy and Security Act (Tex. Bus. & Com. Code Ch. 541), Texas Education Code §§32.151–32.162, and FERPA (20 U.S.C. §1232g).